National AGM - 22nd January 2022

The National AGM took place on Saturday 22nd January 2022 via Zoom. Group delegates had submitted voting forms in advance so the results could be reported at the meeting. All members had received the agenda, motions, annual report and accounts with their December edition of The Veteran.

Delegates and members were welcomed by the President, Tony Farrell. The Chairman then gave a summary of the Annual Report, highlighting areas of progress in the last year, particularly the institution of the National Forum and the implementation of the Standards Automation project. The National Treasurer gave a short report on the accounts. Delegates had voted unanimously to accept the report, accounts, subscriptions increase and the programme of national championships for 2022.

The Chairman presented the result of the voting on the motions. Of the eleven motions, nine had been passed by decisive majorities on the voting forms. Two motions, however, had received a significant number of requests for discussion at the AGM before a final vote was taken. The nine motions approved covered:

• Two administrative changes to NEC meeting minutes and NEC expenses
• The setting of National and Group subscriptions by 30th September for the following year 
• Subscriptions to The Veteran by Life members to be set by the NEC
• A requirement for members to link their VTTA and CTT accounts to qualify for standards awards (so their results can be transferred from the CTT website)
• Flexibility has now been given to Groups in how they award medals and plaques for standards
• National Championship results can now be presented on both 'Plus on Standard' and on 'Vets Handicap Result'. (These give the same result in terms of placings but Vets Handicap Result shows an adjusted actual time and is becoming accepted as a more intelligible way of presenting the results)
• The closing date for events that qualify for the season long competitions has been extended to 31st October
• The Scotland Group has been given permission to accept standard claims from club events subject to suitable verification (due to the limited number of open events in parts of Scotland)

The two motions that required discussion were:

• The proposal to move payment for standards from prior to any events to when claiming at the end of the season. This was rejected after discussion.
• The proposal to extend the permission to accept standard claims from club events to other Groups than Scotland. This was also rejected after discussion.

The Chairman then reported on voting for the NEC. All the current members were re-elected unanimously.

There followed a brief explanation and discussion on how the Standards Awards system would operate under the new automated system. 

One item of Any Other Business requested clarification on the limitation on entries for Open Events run by Groups which was answered by East Anglian.

The Constitution with the Rules & Regulations has been updated following the AGM and is available on the website here.